Legal Secretary – Ukraine
We are seeking a highly organized and proactive Legal Secretary to join our Kyiv office. This is an excellent opportunity to play a key role in supporting Partners and the practice team, ensuring the smooth day-to-day operation of the practice and contributing to the team’s overall efficiency.
As a Legal Secretary, you will provide comprehensive administrative and operational support, including coordination of schedules, meetings, travel arrangements, and client-related processes. You will be involved in managing documentation, supporting billing and expense processes, and maintaining effective communication within the team.
Responsibilities include:
- Provide full administrative support to Partners and the practice team, including calendar management, scheduling meetings and calls;
- Coordinate internal and external meetings (including MS Teams) and prepare related materials (documents, presentations, files);
- Manage correspondence and communication on behalf of the Partner, where required;
- Arrange business trips, including planning itineraries, booking tickets, accommodation and transfers;
- Liaise with travel agencies and manage changes or cancellations of travel arrangements;
- Prepare and process expense reports, ensuring compliance with internal policies;
- Collect and verify supporting documentation for expenses;
- Prepare, review and amend client invoices (billing statements);
- Verify accuracy of amounts, rates and descriptions of services;
- Coordinate invoice approvals with lawyers and Partners;
- Organize and maintain documentation and filing systems;
- Prepare standard documents and templates;
- Coordinate execution and signing of documents;
- Support internal processes and workflow within the practice team;
- Assist in preparation of client materials and presentations;
- Perform other administrative tasks as assigned.
Key skills and experience required:
- Previous experience in a similar administrative or legal support role;
- Strong organizational and time management skills;
- Attention to detail and accuracy;
- Ability to manage multiple tasks and meet deadlines;
- Good communication and interpersonal skills;
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook);
- English proficiency (written and spoken);
- Ability to work both independently and as part of a team.
Only candidates who meet all the requirements set out above will be considered for the position.
What we offer
At Kinstellar, we prioritize your goals. We begin by understanding your strengths and ambitions as an employee and strive to create opportunities that unlock your full potential. By joining our team of exceptional talents, you become part of our high culture where we are committed to your personal and professional growth. We offer:
- High-level corporate culture: Our culture comes to life through our five core values: Excellence, Insight, Integrity, Team Spirit and Drive. At Kinstellar, we place a premium on integrity and are the only regional law firm with a dedicated risk and compliance team, along with a comprehensive anti-corruption compliance program.
- Learning & development: Benefit from professional development and training in a leading Central & Eastern Europe (CEE), Southeast Europe (SEE) and Central Asia (CA) law firm, engaging in interesting work for reputable local and international clients.
- Wellbeing: Experience comprehensive benefits tailored to individual needs, fostering your mental and physical wellbeing. We prioritize your work-life balance with firm-wide days off and offer competitive compensation, including future salary growth and an annual performance bonus.
- Social impact: Engage in Environmental, Social, and Governance (ESG) initiatives for both local and global impact. Our employee-driven Community Investment program includes pro bono work, volunteering, donations, and sponsorships.
Why Kinstellar?
At Kinstellar, we provide premium legal services and pride ourselves on having a collaborative, team oriented, future looking culture providing unique development opportunities to grow in a highly supportive working environment throughout all stages of your career. At Kinstellar you will have the opportunity to work with outstanding lawyers of Central & Eastern Europe (CEE), Southeast Europe (SEE) and Central Asia (CA), and of the world’s greatest referring law firms on highly complex cases. We are a purpose-driven organization, with outstanding sector and service line expertise, knowledge and commitment to client service and innovation.
We know our people value flexibility around when and where they work. So, we are committed to offering a more adaptable way to work, balancing the way you work and your lifestyle with hybrid working options.
We will support your career aspirations by offering access to mobility programs such as intra- office secondments and secondments with referring law firms where possible. These programs give you the chance to travel to other countries, engage with international clients, lawyers and develop your networks.
Equal opportunities
Kinstellar provides equal opportunities to all employees and applicants and strictly prohibits discrimination based on ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics.
Joining Kinstellar means working with some of the finest legal minds in CEE, SEE & CA on the region's most challenging mandates. We attract the best and brightest talents to help us continue our stellar growth.
Do you consider yourself Stellar? Apply now!
At Kinstellar we welcome direct applications. Please send your application (CV and cover letter) in English to Kateryna Kryvozub, HR Manager, at . We will then be in touch with you once we have reviewed your application. Only shortlisted candidates will be contacted.
By submitting your application, you agree to provide us with your personal data for the purposes of the recruitment process at Kinstellar. Your personal data will be processed with utmost confidentiality by Kinstellar solely for the purposes of selection and recruitment and will not be transferred to other data controllers unless required by law.
By submitting your application, you understand and consent to Kinstellar retaining your personal information for a period of up to 12 months. This allows us to consider you for future career opportunities.
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All information provided will be treated with strict confidentiality.